Supply Chain Support Officer - Procurement Operations

We are seeking a detail-oriented, proactive Supply Chain Officer to support day-to-day procurement and supply chain operations.

In this operational role, you will be responsible for maintaining accurate procurement data entry, processing Purchase Orders (POs), coordinating payment documentation, and tracking vendor records across departments. You will also conduct regular market visits to gather vendor quotations, verify pricing, and maintain an up-to-date procurement rates database to ensure cost-effective purchasing and seamless supply chain execution.

Key Responsibilities

• Procurement Data Entry & PO Management: Accurately enter, track, and update Purchase Orders (POs), invoices, and procurement records in ERP/tracking systems.
• Payment Documentation & Interdepartmental Coordination: Coordinate directly with Finance, Accounts, and internal departments for the verification, approval, and timely processing of procurement payment requests.
• Market Visits & Rate Database Maintenance: Conduct field visits to local markets and suppliers to collect, verify, and compare vendor quotations while keeping the internal procurement rates database current.
• Records & Document Archival: Maintain meticulous digital and physical archives of quotations, POs, commercial invoices, delivery receipts, and vendor communications.
• Vendor & Internal Follow-Ups: Liaise continuously with suppliers and internal teams to resolve pending documentation, track delivery schedules, and clear payment bottlenecks.
• Administrative & Operational Support: Provide routine administrative support to ensure the smooth, timely, and compliant execution of supply chain activities.

Requirements

Experience & Technical Depth

• Education: Bachelor of Business Administration (BBA), Bachelor of Commerce (B.Com), or a related business degree.
• Experience: 2 to 3 years of hands-on experience in procurement support, supply chain operations, data entry, or purchasing administration.
• Data & ERP Proficiency: Strong proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, data entry), procurement management software, or ERP platforms.
• Market Sourcing Ability: Willingness and capability to conduct routine local market visits for vendor evaluation and price benchmarking.
• Document Verification: Thorough understanding of the procurement lifecycle (PR to PO, GRN, and invoice reconciliation).
• Communication & Follow-Up: Excellent coordination and interpersonal skills to manage vendor relationships and internal department workflows.

Total Rewards & Benefits

• Compensation: Competitive base salary commensurate with experience.
• Health & Coverage: Comprehensive medical insurance coverage.
• Leave Allowances: Paid annual leave, sick leave, and official public holiday allowances.
• Professional Growth: Hands-on exposure to end-to-end enterprise supply chain management and commercial vendor negotiations.