Admin Associate - Construction & Site Admin

We are seeking a detail-oriented, proactive Admin Associate to join our team in Lahore. This role supports day-to-day administrative operations across both our main corporate office and active high-rise construction project sites.

In this position, you will maintain administrative records, coordinate site requirements, support site-level teams, and manage general office and site-related tasks. Serving as a key operational liaison between field teams and corporate departments (HR, Procurement, Logistics, Finance), you will track site assets, log attendance and manpower metrics, arrange office/site consumables, and ensure proper project documentation.

Key Responsibilities

• Routine Site & Office Administration: Manage daily administrative tasks and coordination activities for the main office and assigned high-rise building construction sites.
• Documentation & Record Keeping: Maintain organized site-related records, registers, official correspondence, contracts, and administrative filing systems.
• Manpower & Supply Coordination: Coordinate directly with site teams regarding daily attendance, manpower rosters, material requisitions, and routine documentation.
• Consumables & Procurement Support: Assist in procuring, distributing, and tracking office and site consumables, stationery, safety items, and administrative supplies.
• Cross-Departmental Liaison: Act as an administrative bridge connecting site teams with corporate HR, Procurement, Logistics, and Finance departments.
• Asset & Inventory Tracking: Maintain accurate registers of site assets, heavy equipment, materials, and administrative inventory.
• Reporting & Task Tracking: Prepare basic administrative reports, site status statements, inventory trackers, and internal memos.
• Visitor & Meeting Logistics: Assist in receiving site visitors, scheduling operational meetings, facilitating site communications, and handling routine inquiries.

Requirements

Education, Technical Skills & Field Experience

• Education: DAE (Diploma of Associate Engineer) in Civil Engineering is strongly preferred. A Bachelor’s degree in Business Administration (BBA), Management, Commerce, or a related field will also be considered.
• Experience: 1 to 3 years of hands-on experience in office administration, site coordination, or administrative support roles.
• Industry Background: Prior administrative experience within a construction company, civil engineering firm, or real estate development environment is a major advantage.
• Software Proficiency: Practical working knowledge of MS Office, specifically intermediate skills in Microsoft Excel (trackers, logs, basic data analysis) and Microsoft Word (official correspondence, reports).
• Communication & Coordination: Good written and verbal communication skills with strong organizational ability.
• Field Mobility: Full willingness to visit and coordinate operations directly at high-rise construction project sites in Lahore as required.
• Multi-Tasking: Demonstrated ability to manage multiple routine administrative tasks simultaneously with prompt follow-up.

Total Rewards & Benefits

• Market-Competitive Salary: Salary package aligned with market standards and candidate experience.
• Field Exposure: Hands-on experience with high-rise building developments, civil project logistics, and real estate operations.
• Career Advancement: Opportunities to grow into Senior Admin, Site Operations Lead, or Project Coordination roles.
• Comprehensive Support: Complete logistics and administrative support provided for official site visits and inter-departmental duties.