Executive Secretary to CEO Job at Rudolf Pakistan | Lahore

Rudolf Pakistan (Private) Limited is looking for a highly organized, proactive, professional Executive Secretary to the CEO. You will provide executive-level administrative and coordination support, from managing the CEO’s schedule to handling correspondence and supporting special projects.

Key Responsibilities

• Manage the CEO’s calendar, appointments, and meetings.
• Coordinate internal, external, and board meetings.
• Manage business travel arrangements and itineraries.
• Handle official correspondence, emails, and phone calls.
• Prepare meeting agendas, minutes, reports, and presentations.
• Coordinate with senior management and external stakeholders.
• Maintain confidentiality of sensitive business information.
• Follow up on meeting action points and assigned tasks.
• Maintain executive records and documentation.
• Support special projects and company events.

Requirements

• Bachelor’s or Master’s degree in a relevant discipline.
• 2 to 3 years of experience in executive secretarial or administrative support.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, and PowerPoint).
• Professional attitude with strong confidentiality and discretion.

Skills

Technical Skills

• Executive administration and calendar management
• Travel and meeting coordination
• Minutes, reports, and presentation preparation
• Records and documentation management
• MS Office (Word, Excel, PowerPoint)

Soft Skills

• Excellent communication and interpersonal skills
• Organization and time management
• Confidentiality and discretion
• Proactive, professional attitude
• Coordination with senior management and external stakeholders